Program Details and Eligibility

US & International FAQs



About the Program

1. What are the qualification requirements for the Google Cloud Platform Education Grants program?
2. When can Google Cloud Platform Education Grants be used?
3. Is there a limitation on what these credits can be used for?
4. Who can apply for the Google Cloud Platform Education Grants program?
5. What are the tax and/or legal implications of these free credits?

Application Process

6. How do I apply for the Google Cloud Platform Education Grants program?

7. What is the deadline date for applications?

8. How long will it take for my application to be reviewed and approved?

9. If approved, what are the next steps to get the credits for the program?

10. Can a faculty member apply for more than one grant under the Google Cloud Platform Education Grants program to cover multiple classes/groups?

Credits and Coupon Administration

11. Do I need to enter any credit card information to redeem these credits in Google Cloud Platform?

12. What is the value of the coupons which we will be receiving? 

13. What can I do with $50 in Google Cloud Platform?

14. When can students start accessing the URL to get coupons?

15. For how long can the coupons be redeemed (e.g. claimed for credit in Google Cloud Platform)? 

16. How long do the credits last?

17. How many coupons can be redeemed by one person? 

18. Can a student get more than one coupon if they are in multiple classes? 

19. If I already applied the coupon to an account, can I apply it to a different account instead?

20. What if a student runs out of money in their GCP account from their redeemed coupon? 

21. What if a course runs out of credits (aka there are no more coupons available but not all students got one, or more coupons are needed for the students)? 

22. Will all of the credit be available to use within Google Cloud Platform once the coupon is redeemed? 

23. What happens when all of the credits I have in Google Cloud Platform are used up?

Other Questions

24. I can’t access Google Cloud Platform with my school account. What might be the issue? 

25. My student can't create projects using their school email address. 

26. How can I get started? What resources are available? 

27. What is the difference between the Google Cloud Platform EDU Grants Program and the Google Cloud Platform Free Trial Program?

28. What is the best way to manage/view each student's work?

29. Who should I contact if I have any questions?





About the Program

1. What are the qualification requirements for the Google Cloud Platform Education Grants program?


  1. Currently, the program provides grants for courses within regionally accredited programs in the US. Outside of the US, the program provides grants for courses at higher learning institutions and universities that award degrees in the countries listed here. The program does not support for-profit institutions.

    Applicant must provide URLs to provide proof of the following:
    • Applicant is on the faculty of the school
    • Email address on the application is applicant’s official school address
    • Applicant is teaching the course for which they are requesting coupons

    We understand that some schools may not make all of this information available on the WWW. If this is the case, we will send an email requesting that someone whose information is publicly available at the school will validate the missing information. Without verification, we will not be able to approve the grant request.

    As the program grows, we hope to expand to other countries. Please apply or indicate interest and we'll stay in touch.


 

2. When can Google Cloud Platform Education Grants be used?


  1. Google Cloud Platform Education Grants can be used for one year after the course start date for any eligible courses.

 

3. Is there a limitation on what these credits can be used for?


  1. Yes. It is the intent of the program that the credits are used by students to learn about how to use the cloud. Students should be able to access GCP resources themselves. The credits must be used for the course for which the application was submitted. The credits can be used on any product in Google Cloud Platform. The credits cannot be for personal use.

    There is also a limit to the number of projects and CPUs a user can have. Please contact us if you need an increase in the number of projects. Most other quotas can be increased by following the instructions here.

    By default, GPUs are not enabled for projects, but you can request them following the instructions here.

 

4. Who can apply for the Google Cloud Platform Education Grants program?


  1. Only faculty members in qualifying countries who are teaching courses which meet the requirements mentioned can apply. Assistants who wish to use GCP should have the professor of record apply for the course. However, we do welcome others to submit an interest form.

 

5. What are the tax and/or legal implications of these free credits?


  1. We advise faculty members to consult a tax and/or legal professional on any implications of receiving these free credits from Google.

 

Application Process

6. How do I apply for the Google Cloud Platform Education Grants program?


  1. Faculty members can apply on our online our online form.

 

7. What is the deadline date for applications?


  1. We will accept applications on an ongoing basis. However, we will not approve courses that begin more than one calendar year from the date of your application.

 

8. How long will it take for my application to be reviewed and approved?


  1. In general, we review and make decisions on applications within a few business days.

    You may be contacted by our team to discuss your application to ensure we have all of the needed information to make a decision on your application. Be sure you can receive email from [email protected].

    If there are any urgent requests, please feel free to email [email protected].

 

9. If approved, what are the next steps to get the credits for the program?


  1. If approved, the faculty member will receive two notifications by email, one for the student credits and one for the TA and staff credits. We highly recommend that professors redeem the staff and TA coupon codes immediately to ensure there are no issues.

    Student Credits: The email regarding student credits will contain a URL where students can request a coupon code (limit is one per student email address). It is the responsibility of the faculty member to distribute the URL to the students (such as via email, writing the URL on the white board, passing out paper with the URL printed on it, etc.) so they can request a coupon.

    Staff and TA Credits: The email regarding staff and TA credits will contain the actual coupon codes. It is the responsibility of the faculty member to distribute the coupon codes to whomever needs them. A person may redeem up to three coupons per course and they must be used for the course which they applied for.

 

10. Can a faculty member apply for more than one grant under the Google Cloud Platform Education Grants program to cover multiple classes/groups?


  1. Yes. Each course needs its own application so we can review the information about the course. A faculty member can combine multiple sections of the same course in one term in a single request. If a faculty member would like separate URLs for the different course sections, we advise you to either submit multiple applications and flag as different sections or contact us: [email protected].

 

Credits and Coupon Administration

11. Do I need to enter any credit card information to redeem these credits in Google Cloud Platform?


  1. No. If you or your students are prompted for credit card information, you are likely using the Free Trial instead of the grants program. If you run out of credit and need additional coupons issued, please contact [email protected].

 

12. What is the value of the coupons which we will be receiving?


  1. Student coupons will have a value of $50 USD and faculty and staff coupons will have a value of $100 USD.

 

13. What can I do with $50 in Google Cloud Platform?


  1. As of 24 July 2018, $50 will give 2 months of an n1-standard-1 machine running 24 hours a day, 7 days a week. But typically cloud resources only need to be active when they are in use, so for classwork, you can get more, such as:

    • An f1-micro instance running 4 hours a day, 7 days a week costs approximately $1 a month.
    • 100 GB of persistent disk costs approximately $4 a month.
    • OCR of 1,000 images using the Vision API cost approximately $1.50 (with the first 1,000 free).
    • Label detection of 1,000 images using the Vision API cost approximately $1.50 (with the first 1,000 free).
    • Translation of one million characters costs approximately $20. This fee is prorated for the actual number of characters translated.
    • App Engine provides numerous resources in the free tier for no cost per month.

    For more details and current prices, see the Google Cloud Platform Pricing Calculator. There is a free tier that provides many services at no cost. For example, the free tier includes one f1-micro instance per month with a 30 MB HDD.

 

14. When can students start accessing the URL to get coupons?


  1. Coupons can be requested from the URL as soon as it’s provided to you. As a reminder, TA and staff coupons are provided directly as part of the approval email.

 

15. For how long can the coupons be redeemed (e.g. claimed for credit in Google Cloud Platform)?


  1. Coupons can be redeemed up to 16 weeks after the start date of a course as indicated on the application form.

 

16. How long do the credits last?


  1. The credits will be available for use in your Google Cloud Platform account for 12 months after the start date of a course as indicated on the application form.

 

17. How many coupons can be redeemed by one person?


  1. Any single user can only redeem up to three coupon codes per course. In addition, students can only request one coupon code per course. Faculty members who need additional coupons for students can contact the GCP EDU Grant Team for assistance at [email protected].

 

18. Can a student get more than one coupon if they are in multiple classes?


  1. Yes, a student can get more than one coupon if they are in multiple classes.

 

19. If I already applied the coupon to an account, can I apply it to a different account instead?


  1. No, once you apply the coupon to an account, you cannot transfer the coupon to a different account. However, you can fund projects in another account using the Billing Account created from the coupon. Here's a link for further information on modifying Billing Accounts for a project.

 

20. What if a student runs out of money in their GCP account from their redeemed coupon?


  1. There is a retrieval limit of one coupon per student per course (the URL will not allow a student to download any further coupons). The student will need to contact the faculty member administering the course to have them obtain a second coupon from the URL directly, or request a second coupon from the GCP EDU Grants Team.

 

21. What if a course runs out of credits (aka there are no more coupons available but not all students got one, or more coupons are needed for the students)?


  1. If it's apparent the entire class will need more credit, a faculty member can request more credits by contacting us at [email protected]. Information is available about creating billing alerts and tracking usage in this document.

 

22. Will all of the credit be available to use within Google Cloud Platform once the coupon is redeemed?


  1. Yes, the full coupon value will be available.

 

23. What happens when all of the credits I have in Google Cloud Platform are used up?


  1. Nothing specifically occurs other than no longer being able to use Google Cloud Platform. VMs that are running will be stopped. Storage, including VM disks, will exist for 30 days and then be removed. For more detailed information, please see the documentation located here for the Free Trial program as the experience will be the same.

 


Other Questions

24. I can’t access Google Cloud Platform with my school account. What might be the issue?


  1. The two potential issues are:

    You need a Google account to access Google Cloud Platform. If your school address is not part of Google Apps for Education, use a Gmail account. If you do not have one, please go to this site to create a Gmail account.

    If your school is on a Google Apps for Education domain, the Google Developer Console needs to be turned on by the IT Administrator for your G Suite domain. Please reference this site for instructions. If your administrators will not turn on Developer Options, your students can still use Gmail addresses to access GCP.

 

25. My student can't create projects using their school email address.


  1. Students will need a school-branded email address that contains your school’s domain in order to receive a coupon. This helps to ensure that only students from your school—and not simply anyone with the Grants program URL—are accessing your coupons.

    Once students have received a coupon, they can apply it to any Google account (which may be a Gmail or G Suite for Education account). Students can use this account to log in to the Cloud Console and access the cloud.

    In some cases, these two accounts are the same. For example, if you're at a G Suite for Education school, the student email address is already a Google account, and so it can be used to log into the Cloud Console. However, your G Suite for Education administrator will have to turn on the Google Developer Console for students. This can be found within Additional Google services. If you are not sure that this option has been turned on, it is much safer to use a Gmail account.

 

26. How can I get started? What resources are available?


  1. The Higher Ed Learning Center has links to more information about grant administration, training including Coursera and Qwiklabs credits, case studies, and collections of resources for specific courses.For more specific issues related to using GCP in the classroom, we have a community of almost 700 grant recipients where you can share questions and ideas. You will be invited to join when you are approved for a grant. Faculty often share resources in that community.

 

27. What is the difference between the Google Cloud Platform EDU Grants Program and the Google Cloud Platform Free Trial Program?


  1. The Google Cloud Platform EDU Grants Program was designed to meet the specific needs for EDU, which includes benefits such as: not needing a credit card to get started (limiting issues with overspending), flexibility on the credit amounts granted and expiry dates, and support across courses and semesters. Additionally, there are specific documentation and resources, such as an invite-only faculty Community, which are unique to this EDU program.

 

28. What is the best way to manage/view each student's work?


  1. Students can add professors as an Owner on a project they have created in GCP under the IAM section (follow these instructions).

 

29. Who should I contact if I have any questions?


  1. For any additional questions, please contact [email protected].