Program Details and Eligibility
(US Only; for International FAQs please see this link)
1. What are the qualification requirements for the Google Cloud Platform Education Grants program in the US?
- Currently, the program provides grants for computer science courses within regionally accredited programs. If funding permits, we will also provide grants for closely related courses.
As the program grows, we hope to expand to other subject areas. Please apply or indicate your interest and we'll stay in touch.
2. When can Google Cloud Platform Education Grants be used?
- Google Cloud Platform Education Grants can be used for one year after the course start date for any eligible courses.
3. Is there a limitation on what these credits can be used for?
- Yes. It is the intent of the program that the credits are used by students to learn about how to use the cloud. Students should be able to access GCP resources themselves. The credits must be used for the course for which the application was submitted. The credits cannot be for personal use. There is also a limit to the number of projects and CPUs a user can have. Please contact us if you need an increase in either project or CPU quota.
4. Who can apply for the Google Cloud Platform Education Grants program?
- Only faculty members who are teaching courses which meet the requirements mentioned can apply. However, we do welcome others to submit an interest form.
5. What are the tax and/or legal implications of these free credits?
- We advise faculty members to consult a tax and/or legal professional on any implications of receiving these free credits from Google.
6. How do I apply for the Google Cloud Platform Education Grants program?
- Faculty members can apply on our online form.
7. What is the deadline date for applications?
- We will accept applications on an ongoing basis. However, we will not approve courses beyond one calendar year from the date of your application.
8. How long will it take for my application to be reviewed and approved?
- In general, we review and make decisions on applications within a few business days.
You may be contacted by our team to discuss your application to ensure we have all of the needed information to make a decision on your application.
If there are any urgent requests, please feel free to email [email protected].
9. If approved, what are the next steps to get the credits for the program?
- If approved, the faculty member will receive two notifications by email if applicable, one for the student credits and one for the TA and staff credits. We highly recommend that professors redeem the staff and TA coupon codes immediately to ensure there are no issues.
Student Credits: The email regarding student credits will contain a URL by which students can request a coupon code (limit is one per student email address). It is the responsibility of the faculty member to distribute the URL to the students (such as via email, writing the URL on the white board, passing out paper with the URL printed on it, etc.) so they can request the coupon.
Staff and TA Credits: The email regarding staff and TA credits will contain the actual coupon codes. It is the responsibility of the faculty member to distribute the coupon codes to whomever needs them. There is no limit on how many coupons a person can use, but they must be used for the course for which they applied for.
10. Can a faculty member apply for more than one grant under the Google Cloud Platform Education Grants program to cover multiple classes/groups?
- Yes. Each course needs its own application so we can review the information about the course. A faculty member can combine multiple sections of the same course in a single request. If a faculty member would like separate URLs for the different course sections, we advise you to either submit multiple applications and flag as different sections or contact us: [email protected].
Credits and Coupon Administration
11. If approved, how will I receive my grant?
- In general, the quantities that were requested in the application form will be granted.
12. Do I need to enter any credit card information to redeem these credits in Google Cloud Platform?
13. What is the value of the coupons which we will be receiving?
- Student coupons will have a value of $50 and faculty and staff coupons will have a value of $100.
14. What can I do with $50 in Google Cloud Platform?
- As of 22 February 2017, $50 will give 2 months of an n1-standard-1 machine running 24 hours a day, 7 days a week. But typically cloud resources only need to be active when they are in use, so for classwork, you can get more, such as:
- An f1-micro instance running 4 hours a day, 7 days a week costs approximately $1 a month.
- 100 GB of persistent disk costs approximately $4 a month.
- OCR of 1,000 images using the Vision API cost approximately $1.50 (with the first 1,000 free).
- Label detection of 1,000 images using the Vision API cost approximately $1.50 (with the first 1,000 free).
- Translation of one million characters costs approximately $20. This fee is prorated for the actual number of characters translated.
- App Engine provides numerous resources in its free tier for no cost per month.
For more details and current prices, see the Google Cloud Platform Pricing Calculator.
15. When can students start accessing the URL to get coupons?
- Coupons can be pulled from the URL as soon as it’s provided to you. As a reminder, TA and staff coupons are provided directly as part of the approval email.
16. For how long can the coupons be redeemed (e.g. claimed for credit in Google Cloud Platform)?
- Coupons can be redeemed up to 16 weeks after the start date of a course as indicated on the application form.
17. How long do the credits last?
- The credits will be available for use in your Google Cloud Platform account for 12 months after the start date of a course as indicated on the application form.
18. How many coupons can be redeemed by one person?
- Any single user can only redeem up to three coupon codes per course. In addition, students can only request one coupon code per course, but can request more if the faculty member approves (faculty members can request coupons in the same way themselves and send it to students, or can contact the GCP EDU Grants Team for assistance).
19. Can a student get more than one coupon if they are in multiple classes?
- Yes, a student can get more than one coupon if they are in multiple classes.
20. If I already applied the coupon to an account, can I apply it to a different account instead?
- No, once you apply the coupon to an account, you cannot transfer the coupon to a different account. However, you can fund projects in another account using the Billing Account created from the coupon. Here's a link for further information on modifying Billing Accounts for a project.
21. What if a student runs out of money in their GCP account from their redeemed coupon?
- There is a retrieval limit of one coupon per student per course (the URL will not allow a student to download any further coupons). The student will need to contact the faculty member administering the course to have them obtain a second coupon from the URL directly, or request a second coupon from the GCP EDU Grants Team.
22. What if a course runs out of credits (aka there are no more coupons available but not all students got one, or more coupons are needed for the students)?
- If it's apparent the entire class will need more credit, a faculty member can request more credits by contacting us. We will provide information about budget alerts and how to track usage so run away spending can be controlled.
23. Will all of the credit be available to use within Google Cloud Platform once the coupon is redeemed?
- Yes, the full coupon value will be available.
24. What can the credits be used for within Google Cloud Platform?
- The credits can be used on any product in Google Cloud Platform. There is a limit to the number of projects and CPUs a user can have. Please contact us if you need an increase in either project or CPU quota.
25. What happens when all of the credits I have in Google Cloud Platform are used up?
- Nothing specifically occurs other than no longer being able to use Google Cloud Platform. VMs that are running will be stopped immediately. VMs that are created and stopped will remain indefinitely. Storage will exist for a while and then be removed. For more detailed information, please see the documentation located here for the Free Tier program as the experience will be the same.
26. What if I need coupons issued differently than as $50 for students and $100 for staff?
- Please feel free to contact us to discuss your situation so we may best accommodate your needs.
27. I can’t access Google Cloud Platform with my school account. What might be the issue?
- The two potential issues are:
You need a Google account to access Google Cloud Platform. If your school address is not part of Google Apps for Education, use a Gmail account. If you do not have one, please go to this site (link here) to create a Gmail account.
If your school is on a Google Apps for Education domain, the Google Developer Console needs to be turned on by the IT Administrator for your G Suite domain. Please reference this site (link here) for instructions.
28. My student can't log on to Cloud using their school e-mail address. Isn’t a school e-mail domain a requirement?
- Yes. Your student will be given a code and a link to the Google Cloud Platform for Education console. After they enter the code there, they will be given a billing account with credit. This requires the student to have a Google account (either a gmail account or a G Suite for Education school account). More details can be found at this Google Support Link. If your students don’t have a Gmail account, they can create one here.
Note that G Suite for Education schools may encounter the issue that the administrator has turned off "All additional Google Services" in the G Suite for Education dashboard, so students won't be able to use the console. In this case, please contact your administrator to turn on access to the Google Developer Console. You can find more details about that here.
29. How can I get started? What resources are available?
- Here are some good resources to get started:
- Hear how Columbia University’s Computer Science Department is using GCP credits in this webinar recording (starts at 14:47).
- Review GCP Documentation describing the various GCP services and how to use them.
- Try Codelabs for guided, tutorial, hands-on coding experience.
- Try Qwiklabs, online learning environments along with a set of instructions, that walk users through a live, real world and scenario-based use case. If you’d like access to tokens, please email [email protected].
- Visit the GCP Community.
For more specific issues related to using GCP in the classroom, we have a community of almost 200 grant recipients where you can share questions and ideas. You will be invited to join when you are approved for a grant. There are numerous resources that are posted to that community.
- The Google Cloud Platform EDU Grants Program was designed to meet the specific needs for EDU, which includes benefits such as: not needing a credit card to get started (limiting issues with overspending), flexibility on the credit amounts granted and expiry dates, and support across courses and semesters. Additionally, there are specific documentation and resources, such as an invite-only faculty Community, which are unique to this EDU program.
31. What is the best way to manage/view each student's submissions of work?
- Students can add professors as an Owner on a project they have created in GCP under the IAM section (follow these instructions).
32. Who should I contact if I have any questions?
- For any additional questions, please contact [email protected].